Summary
IFG US’s client is seeking a high-potential candidate to join their growing team as an Accounts Receivable Specialist. The role is crucial in maintaining all customer accounts.
This position reports directly to the Controller and is responsible for invoicing, collecting payments, tracking and maintaining accurate bookkeeping records, managing customer aging and new customer set-up, and periodic review of customer credit terms and limits. This position will also perform duties to complete month-end and year-end reporting.
Responsibilities:
- Billing and invoicing of all sales orders in ERP system
- Maintaining the Freight Billing Spreadsheet to ensure accurate billing of freight charges
- Managing customer invoicing, communication and administration via customer online portals, email, and/or mail
- Processing of customer payments and prepayments (ACH, Wire, Check, Credit Card, etc.)
- Customer account reconciliations
- Researching variances between invoices and payments
- Customer collections including but not limited to issuing past due notices, follow-up, reporting past due balances to Sales Team, and issuing collections notices
- Maintaining A/R Aging, including weekly Aging Report with analysis and action plans on high-risk accounts
- New customer applications including but not limited to running Business Credit Reports, obtaining customer credit references, submitting customer credit application with payment terms and credit limit recommendation to CFO for approval
- Reviewing customer credit limit request
- Communicating to Leadership Team, Management, and Sales Team the state of customer accounts
- Preparing and issuing weekly flash report
- Month-End responsibilities
- Partner Commission accruals, Posting Partner Commission payments, Customer Rebate Accrual
- Performing other duties and/or special projects as assigned
Qualifications & Education
- Associate’s degree in Accounting and/or equivalent experience
- Minimum of 3 years related experience in Accounts Receivable and/or Collections.
- Knowledge of general accounting rules
- High-Level knowledge of Excel and advanced proficiency in Microsoft Office365 (e.g., Word, PowerPoint, SharePoint, Teams, etc.)
- Previous experience utilizing accounting or ERP systems, NetSuite a plus.
- Strong analytical ability and attention to detail
- Ability to work on multiple projects and meet various deadlines
- Excellent verbal and written communication, and personal interaction skills
- Highly motivated, energetic, self-directed individual with good analytical and critical thinking skills
- Ability to dynamically contribute new ideas within a collaborative office environment.
- Business partner and team mentality with demonstrated ability to interact at all levels within the organization.
- Demonstrates strong organizational skills
- Ability to maintain confidentiality
Work Environment
Currently working a hybrid schedule of three days on-site and two days remote.