Senior Payroll Analyst (light Manager)
Location: Chicago, IL Type: Direct Hire Job #28390 Salary: $90,000 Industry: Municipal (non-profit) Location: Downtown Chicago (near Loop) Hybrid with 2-3 days in office weekly Job Title: Payroll Administrator (direct hire employee position) Compensation (target): $65,000 – $90,000 depending upon experience Supervisor: Payroll Manager Interviews begin as soon as Monday, February 10, 2025 Start date as soon as Monday, February 17, 2025 Position Summary and Scope Under direction, monitors the day-to-day central processing of payrolls and related personnel documents to ensure accurate, timely pay distribution. Works with staff preparing and processing regional payrolls, employee paychecks, and attendance and overtime reports. Ensures accurate update and maintenance of payroll records and related documents. Performs related payroll duties as assigned or required. Serves as a back-up when the Payroll Manager is off, including supervising employees. Detailed Responsibilities Reviews, approves, and authorizes payroll documents and personnel action reports; apprises managers of pertinent payroll and salary administration matters. Supervises support staff reviewing and reporting payroll data reflecting personnel actions, vacation, leaves, wage assignments and similar data. Handles unusual pay actions including replacement checks, manual checks for emergency purposes and some terminations. Advises managers and other employees regarding payroll issues, timekeeping procedures, union contracts’ wage and salary requirements. Interprets policies regulations, and pertinent provisions of collective bargaining agreement relative to payroll. Testifies at arbitration and grievance hearings on salary and fringe benefit issues. Through regular contact with regions and departments, ensures accurate and prompt processing of payrolls and personnel action reports. Directs timely distribution of employee paychecks. Directs collection of data for payroll related projects such as charity and bond deductions, optional insurance deductions, and union dues deductions. Coordinates special projects including detailed searches and analysis of employment histories. Acts as liaison with accounting section for problem resolution and error correction regarding fund contributions, dues checkoff authorization and similar issues. May participate in evaluation of computerized payroll system products and make recommendations as appropriate. Develops, recommends, and implements systems and procedural changes for the payroll process. Implements new rates of pay associated with general salary adjustments. Education and Experience Requirements Oracle Cloud Payroll Core (only payroll software used) strongly preferred Bachelor’s degree in Accounting (or related field) preferred Five years of experience performing payroll and payroll accounting duties required Detailed knowledge of payroll regulations and processes Ability to delegate work and supervise Accounting skills (as they relate to payroll) Problem solving skills Computer skills Communication skills For immediate consideration, please email your resume in Word format to Cameron Wall at cameronwall@ifgus.com. Apply Now
Payroll Analyst (interim)
Location: Chicago, IL Type: Contract Job #28287 Job Title: Payroll Analyst (Oracle Cloud Payroll Core) Start Date: March 12, 2025 End Date: April 25, 2025 (extension or conversion to employee position possible) Interview Date: Monday, March 3, 2025 Interview Process: 1 in-person at company office with Payroll Manager and Controller (30 minutes – 60 minutes) Location: Onsite 5 days per week – In office (near Midway airport) 5 days per week. (cannot allow remote access to employee confidential payroll data and personal information) – Hours are 8:00am-4:30pm with 30-minute lunch (flexible start time if dropping kids at school, etc.) – Must pass drug screen and background check Summary: 5 – 7 weeks Payroll Analyst consultant to fill in for extended vacation. Cross train and work directly with strong payroll analyst with long tenure with company. Between payroll team, process bi-weekly payroll for around 3,000 staff, union and non-union. Assist with paycheck sorting and pickup. Provide positive customer service for questions regarding payroll and paychecks. Requirements (technical): – Oracle Cloud Payroll Core software (absolute requirement). They do not use any other payroll software. – Excel: Moderate Excel skills for payroll related work included: H and V-Lookups, filtering, sorting – Audit / Reconciliations: Reconcile Excel files to Oracle payroll (e.g., ensure payroll deductions correctly entered and agree to supporting schedules) – Union Payroll (preference for candidates with experience processing union payrolls; more than 10 unions!) Requirements (cultural): – Commitment (timely processing, positive attitude, meet deadline) – Communication (good and positive communication with colleagues, interdepartmental staff and employees) – Confidentiality (highly sensitive and keeps all employee payroll and personal information strictly confidential) Please email your resume in Word format to Cameron at cameronwall@ifgus.com for immediate consideration. Apply Now