Job Title: Grant Accounting Support Specialist
Industry: Telecommunications
Employment Type: Direct hire employee with benefits (full-time hourly, non-exempt)
Hourly Pay Range: Full time hourly ($24/hour – $29/hour); 40 hours per week expected
Work Location: Naperville, IL or Elkhart, IN
Reports To: Director, Accounting – Grant Compliance and Reporting
Job Location: New office in Naperville, IL (west Chicago suburbs)
Work Environment:
- Hybrid work from home and work at office (4 days in office – non-negotiable)
- Naperville, Illinois (west Chicago suburbs, office opened in late 2024)
Position Summary
The Grant Accounting Support Specialist provides essential accounting and administrative support for grant-related financial activities. This role supports the Director of Accounting – Grant Compliance and Reporting in ensuring accurate grant accounting, proper documentation, and compliance with federal, state, and private grant requirements. The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Excel, and demonstrates a strong work ethic with the ability to manage multiple priorities.
Key Responsibilities
Grant Accounting & Financial Support
- Assist in maintaining post-award grant files, including grant agreements, budgets, cost summaries, and supporting documentation.
- Support the tracking and reconciliation of grant-related expenditures to ensure accuracy and compliance.
- Assist with coding grant costs accurately in the general ledger in coordination with accounting and project teams.
- Help prepare internal financial reports and schedules related to grant activity.
- Support the timely preparation of grant reporting materials and supporting documentation for submission.
- Perform routine reviews of financial data to identify discrepancies and escalate issues as needed.
- Provide support documentation during compliance audits.
Documentation & Organization
- Maintain organized electronic and physical grant records in accordance with internal controls and audit requirements.
- Assist with documentation requests related to audits, monitoring visits, and compliance reviews.
- Track grant deadlines, reporting calendars, and required deliverables.
Administrative & Cross-Functional Support
- Coordinate with Accounting, Finance, Operations, and Project teams to gather required financial and supporting data.
- Provide administrative support related to grant compliance processes and internal reviews.
Required Skills & Qualifications
- Basic to intermediate bookkeeping or accounting experience.
- Strong organizational and time-management skills with high attention to detail.
- Proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and basic data analysis.
- Excellent work ethic with a high level of accountability and reliability.
- Ability to handle sensitive financial information with discretion and professionalism.
- Strong written and verbal communication skills.
Preferred Qualifications
- Associate’s degree or coursework in Accounting, Finance, Business, or a related field.
- Prior experience supporting telecommunication grants, compliance, or audit-related activities.
- Experience working in a multi-department or cross-functional environment.
Work Environment & Expectations
- Must be able to work in the office four (4) days per week, with one (1) remote workday per week.
- Position will be based in either Naperville, IL or Elkhart, IN.
- This role requires consistent attention to detail, adherence to deadlines, and collaboration with multiple teams.
Requirements:
- Must be willing to take a drug test as part of the selection process.
- Must have unrestricted authorization to work in the United States.
For immediate consideration, please email your resume in Word format to Cameron at cameronwall@ifgus.com.