Reporting to the Assistant Controller, the Payroll Specialist will be responsible for processing payroll for multiple legal entities for our client. This role requires high attention to detail, ensuring accurate and timely payroll processing while providing exceptional support regarding payroll-related inquiries.
This role partners closely with other departments, including the Accounting and Human Resources teams and external payroll vendors. As a payroll point-of-contact, this position facilitates quarterly and yearly tax matters, including filings, internal correspondence, and external correspondence with third parties, ensuring compliance with all applicable laws and regulations at both the federal and state levels.
What you will do:
- Administer and execute the end-to-end payroll process for all employees, ensuring accuracy and timeliness
- Generate and distribute payroll reports, including earnings, deductions, taxes, and other reports as required by senior leadership and Federal/ State requirements on a recurring basis
- Serve as a key point of contact for payroll-related inquiries, resolving issues and discrepancies promptly and professionally
- Prepare and submit payroll tax filings, including quarterly and annual returns, ensuring timely payment of payroll taxes
- Maintain accurate payroll records, including employee information, time and attendance data, payroll transactions, and data changes
- Collaborate across departments, including Human Resources to verify new employees who onboard with the organization are assigned a time clock in the UKG system
- Prepare for and assist with internal and external payroll audits
- Support the facilitation of the registration of the business into new states for withholding and unemployment taxes as the business expands
- Process verifications of employment, ensuring timeliness of completion
- Ensure payroll procedures comply with federal, state, and local regulations. Keep up to date with changes in payroll laws and regulations
- Develop domain knowledge of client's business to include an understanding of organizational objectives
- Maintain broad influence through ongoing development of relationships across the organization
- Ensure compliance with client's policies, processes, and practices. Successfully completed all department and company-required training
- Model client's Values, Operating Principles, ethical standards, professionalism, and code of conduct
- Perform other duties and responsibilities as assigned
What you will bring:
- Degree in Accounting, Finance, Human Resources, Business, or a related field or equivalent combination of years of experience with High School diploma/GED
- 3-5 years of experience in payroll processing for a multi-state organization
- In-depth knowledge of payroll principles, tax laws, practices, and procedures
- Familiarity with payroll software systems, with experience in UKG highly preferred
- Strong verbal and written communication skills
- Strong interpersonal skills
- Collaborative work style; high team-orientation
- Open to change; agile; high learning agility
- Strong analytical skills coupled with sound judgment
- Strong problem-solving abilities
- Ability to analyze and interpret data to identify opportunities and propose solutions
- Strong attention to detail; strong compliance orientation; high quality of work product
- Ability to prioritize; effective time management
- Self-directed; ability to proactively ask questions and surface issues/ concerns
- Professional maturity, integrity, ability to maintain confidential data and information
- Strong business acumen; strong fiscal and technical aptitude
- Strong skills in MS Word, Excel, and PowerPoint