- Location: Chicago, IL
- Type: Direct Hire
- Job #28390
- Salary: $90,000
Industry: Municipal (non-profit)
Location: Downtown Chicago (near Loop)
- Hybrid with 2-3 days in office weekly
Job Title: Payroll Administrator (direct hire employee position)
Compensation (target): $65,000 – $90,000 depending upon experience
Supervisor: Payroll Manager
Interviews begin as soon as Monday, February 10, 2025
Start date as soon as Monday, February 17, 2025
Position Summary and Scope
- Under direction, monitors the day-to-day central processing of payrolls and related personnel documents to ensure accurate, timely pay distribution.
- Works with staff preparing and processing regional payrolls, employee paychecks, and attendance and overtime reports.
- Ensures accurate update and maintenance of payroll records and related documents.
- Performs related payroll duties as assigned or required.
- Serves as a back-up when the Payroll Manager is off, including supervising employees.
Detailed Responsibilities
- Reviews, approves, and authorizes payroll documents and personnel action reports; apprises managers of pertinent payroll and salary administration matters.
- Supervises support staff reviewing and reporting payroll data reflecting personnel actions, vacation, leaves, wage assignments and similar data.
- Handles unusual pay actions including replacement checks, manual checks for emergency purposes and some terminations.
- Advises managers and other employees regarding payroll issues, timekeeping procedures, union contracts’ wage and salary requirements.
- Interprets policies regulations, and pertinent provisions of collective bargaining agreement relative to payroll.
- Testifies at arbitration and grievance hearings on salary and fringe benefit issues.
- Through regular contact with regions and departments, ensures accurate and prompt processing of payrolls and personnel action reports.
- Directs timely distribution of employee paychecks.
- Directs collection of data for payroll related projects such as charity and bond deductions, optional insurance deductions, and union dues deductions.
- Coordinates special projects including detailed searches and analysis of employment histories.
- Acts as liaison with accounting section for problem resolution and error correction regarding fund contributions, dues checkoff authorization and similar issues.
- May participate in evaluation of computerized payroll system products and make recommendations as appropriate.
- Develops, recommends, and implements systems and procedural changes for the payroll process.
- Implements new rates of pay associated with general salary adjustments.
Education and Experience Requirements
- Oracle Cloud Payroll Core (only payroll software used) strongly preferred
- Bachelor’s degree in Accounting (or related field) preferred
- Five years of experience performing payroll and payroll accounting duties required
- Detailed knowledge of payroll regulations and processes
- Ability to delegate work and supervise
- Accounting skills (as they relate to payroll)
- Problem solving skills
- Computer skills
- Communication skills
For immediate consideration, please email your resume in Word format to Cameron Wall at cameronwall@ifgus.com.