Accounting Support Specialist
Location: Elkhart, Indiana Type: Direct Hire Job #28578 Salary: $55,000 Job Title: Accounting Support Specialist Industry: Telecommunications Employment Type: Direct hire employee with benefits (full-time hourly, non-exempt) Hourly Pay Range: Full time hourly ($24/hour – $29/hour); 40 hours per week expected Work Location: Naperville, IL or Elkhart, IN Reports To: Director, Accounting – Grant Compliance and Reporting Job Location: New office in Naperville, IL (west Chicago suburbs) Work Environment: Hybrid work from home and work at office (4 days in office – non-negotiable) Naperville, Illinois (west Chicago suburbs, office opened in late 2024) Position Summary The Grant Accounting Support Specialist provides essential accounting and administrative support for grant-related financial activities. This role supports the Director of Accounting – Grant Compliance and Reporting in ensuring accurate grant accounting, proper documentation, and compliance with federal, state, and private grant requirements. The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Excel, and demonstrates a strong work ethic with the ability to manage multiple priorities. Key Responsibilities Grant Accounting & Financial Support Assist in maintaining post-award grant files, including grant agreements, budgets, cost summaries, and supporting documentation. Support the tracking and reconciliation of grant-related expenditures to ensure accuracy and compliance. Assist with coding grant costs accurately in the general ledger in coordination with accounting and project teams. Help prepare internal financial reports and schedules related to grant activity. Support the timely preparation of grant reporting materials and supporting documentation for submission. Perform routine reviews of financial data to identify discrepancies and escalate issues as needed. Provide support documentation during compliance audits. Documentation & Organization Maintain organized electronic and physical grant records in accordance with internal controls and audit requirements. Assist with documentation requests related to audits, monitoring visits, and compliance reviews. Track grant deadlines, reporting calendars, and required deliverables. Administrative & Cross-Functional Support Coordinate with Accounting, Finance, Operations, and Project teams to gather required financial and supporting data. Provide administrative support related to grant compliance processes and internal reviews. Required Skills & Qualifications Basic to intermediate bookkeeping or accounting experience. Strong organizational and time-management skills with high attention to detail. Proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and basic data analysis. Excellent work ethic with a high level of accountability and reliability. Ability to handle sensitive financial information with discretion and professionalism. Strong written and verbal communication skills. Preferred Qualifications Associate’s degree or coursework in Accounting, Finance, Business, or a related field. Prior experience supporting telecommunication grants, compliance, or audit-related activities. Experience working in a multi-department or cross-functional environment. Work Environment & Expectations Must be able to work in the office four (4) days per week, with one (1) remote workday per week. Position will be based in either Naperville, IL or Elkhart, IN. This role requires consistent attention to detail, adherence to deadlines, and collaboration with multiple teams. Requirements: Must be willing to take a drug test as part of the selection process. Must have unrestricted authorization to work in the United States. For immediate consideration, please email your resume in Word format to Cameron at cameronwall@ifgus.com. Apply Now