Payroll Adminstrator
Location: Chicago, IL Type: Direct Hire Job #28390 Salary: $90,000 Industry: Municipal (non-profit) Location: Downtown Chicago (near Loop) Hybrid with 2-3 days in office weekly Job Title: Payroll Administrator (direct hire employee position) Compensation (target): $60,000 (max at $65,000) Supervisor: Payroll Manager Position Summary and Scope Under direction, monitors the day-to-day central processing of payrolls and related personnel documents to ensure accurate, timely pay distribution. Works with staff preparing and processing regional payrolls, employee paychecks, and attendance and overtime reports. Ensures accurate update and maintenance of payroll records and related documents. Performs related payroll duties as assigned or required. Serves as a back-up when the Payroll Manager is off, including supervising employees. Detailed Responsibilities Reviews, approves, and authorizes payroll documents and personnel action reports; apprises managers of pertinent payroll and salary administration matters. Supervises support staff reviewing and reporting payroll data reflecting personnel actions, vacation, leaves, wage assignments and similar data. Handles unusual pay actions including replacement checks, manual checks for emergency purposes and some terminations. Advises managers and other employees regarding payroll issues, timekeeping procedures, union contracts’ wage and salary requirements. Interprets policies regulations, and pertinent provisions of collective bargaining agreement relative to payroll. Testifies at arbitration and grievance hearings on salary and fringe benefit issues. Through regular contact with regions and departments, ensures accurate and prompt processing of payrolls and personnel action reports. Directs timely distribution of employee paychecks. Directs collection of data for payroll related projects such as charity and bond deductions, optional insurance deductions, and union dues deductions. Coordinates special projects including detailed searches and analysis of employment histories. Acts as liaison with accounting section for problem resolution and error correction regarding fund contributions, dues checkoff authorization and similar issues. May participate in evaluation of computerized payroll system products and make recommendations as appropriate. Develops, recommends, and implements systems and procedural changes for the payroll process. Implements new rates of pay associated with general salary adjustments. Education and Experience Requirements Oracle Cloud Payroll Core (only payroll software used) strongly preferred Bachelor’s degree in Accounting (or related field) preferred Five years of experience performing payroll and payroll accounting duties required Detailed knowledge of payroll regulations and processes Ability to delegate work and supervise Accounting skills (as they relate to payroll) Problem solving skills Computer skills Communication skills For immediate consideration, please email your resume in Word format to Cameron Wall at cameronwall@ifgus.com. Apply Now
Payroll Manager
Location: Chicago, IL Type: Direct Hire Job #28295 Salary: $75,000 Reporting to the Assistant Controller, the Payroll Specialist will be responsible for processing payroll for multiple legal entities for our client. This role requires high attention to detail, ensuring accurate and timely payroll processing while providing exceptional support regarding payroll-related inquiries. This role partners closely with other departments, including the Accounting and Human Resources teams and external payroll vendors. As a payroll point-of-contact, this position facilitates quarterly and yearly tax matters, including filings, internal correspondence, and external correspondence with third parties, ensuring compliance with all applicable laws and regulations at both the federal and state levels. What you will do: Administer and execute the end-to-end payroll process for all employees, ensuring accuracy and timeliness Generate and distribute payroll reports, including earnings, deductions, taxes, and other reports as required by senior leadership and Federal/ State requirements on a recurring basis Serve as a key point of contact for payroll-related inquiries, resolving issues and discrepancies promptly and professionally Prepare and submit payroll tax filings, including quarterly and annual returns, ensuring timely payment of payroll taxes Maintain accurate payroll records, including employee information, time and attendance data, payroll transactions, and data changes Collaborate across departments, including Human Resources to verify new employees who onboard with the organization are assigned a time clock in the UKG system Prepare for and assist with internal and external payroll audits Support the facilitation of the registration of the business into new states for withholding and unemployment taxes as the business expands Process verifications of employment, ensuring timeliness of completion Ensure payroll procedures comply with federal, state, and local regulations. Keep up to date with changes in payroll laws and regulations Develop domain knowledge of client's business to include an understanding of organizational objectives Maintain broad influence through ongoing development of relationships across the organization Ensure compliance with client's policies, processes, and practices. Successfully completed all department and company-required training Model client's Values, Operating Principles, ethical standards, professionalism, and code of conduct Perform other duties and responsibilities as assigned What you will bring: Degree in Accounting, Finance, Human Resources, Business, or a related field or equivalent combination of years of experience with High School diploma/GED 3-5 years of experience in payroll processing for a multi-state organization In-depth knowledge of payroll principles, tax laws, practices, and procedures Familiarity with payroll software systems, with experience in UKG highly preferred Strong verbal and written communication skills Strong interpersonal skills Collaborative work style; high team-orientation Open to change; agile; high learning agility Strong analytical skills coupled with sound judgment Strong problem-solving abilities Ability to analyze and interpret data to identify opportunities and propose solutions Strong attention to detail; strong compliance orientation; high quality of work product Ability to prioritize; effective time management Self-directed; ability to proactively ask questions and surface issues/ concerns Professional maturity, integrity, ability to maintain confidential data and information Strong business acumen; strong fiscal and technical aptitude Strong skills in MS Word, Excel, and PowerPoint Apply Now